Documentation

This page is designed to help you learn how to use Scoreholio to run cornhole tournaments. We’ve tried to cover the basics, but if you have a question about how to do something please let us know so we can answer you directly and add it to our docs.


Running a Tournament

In this video Ben walks you through the steps of creating a new tournament, which are also explained (step by step) below the video.

  1. What’s the event called?
    We suggest a descriptive name that will help people recognize your event and know what to expect.
  2. When is the event?
    A popup will appear so you can pick your event from a calendar, and your time from a clock. Be sure to check am/pm and get that right!
  3. Where is the event?
    A google-powered location field makes it easy to enter your venue, just start typing the name of an establishment or their street address and you should see the location appear so you can select it.
  4. Live or Test
    If you are just testing out the features choose test, so those games won’t show up in the Amazon Fire app. Note that they will show up in the app on iOS and Android devices.
  5. Game Format
    With Scoreholio you can run round robin tournaments with any number of rounds, and easily set up single or double elimination brackets, using them either as standalone tournaments or a playoff after round robin play.
  6. Scoring Format
    In round robin play you need to rank teams. The most common way to do this is by win/loss record, with total points as your first tiebreaker. You can also disregard win/loss record and just rank teams based on how many points they score. In either case, point differential is used to break ties.
  7. Number of boards (sets of boards really, or courts) is self explanatory, but note that you can change the number of boards at any time during your event if things are running ahead of or behind schedule and you want to speed up or slow down the pace of your event.
  8. # of Rounds is the number of games that every person or team will play. Scoreholio lets you set any number of rounds; automatically queuing up matches based on who’s been off the longest, while also making sure no two teams play each more than once. Important: If you have an odd number of players or teams, you should always select an even number of rounds. Otherwise one team will end up stuck short one game — just the way the math works. The setup process lets you pick up to 8 rounds, but once you’re in the system you can set it to more if you want.
  9. Point Cap
    Default is 21, but you can cap games at 15 points for faster play or let people run up to 25 or 32 on their last frame (games still end when any team hits 21 points at the end of a frame) if you want to make it so undefeated teams don’t all have the same point total.
  10. Team Generation
    There are four kinds of team generation you can apply to your tournament:

    • Blind Draw lets you randomly pair people up with one partner for the entire tournament. It supports ability to designate A, B and C players if you want, but that’s optional. If you have an odd number of players, enter a “walker” player, so there’s no odd-man-out, just one player will need to play both ends of each game.
    • Switcholio is a fun new kind of blind draw that assigns each player a new partner for each and every game of a round robin. It also includes a way of pairing people one last time for an optional playoff based on how they fared in the round robin. Learn more here.
    • Set Teams is for BYOP or “bring your own partner” events. We support teams of up to four players.
    • Singles is…well…self-explanatory.
  11. Time Limit
    If you want to make sure your tournament moves along at a good clip, you have the option of limiting games to 8, 10, 12, 15 or 20 minutes. If you leave it to the default of 0 the timer won’t appear on scoreboards or the dashboard. The timer will appear on each court’s scoreboard, and the big-screen dashboard. Note that the timer doesn’t automatically disable scoreboard or submit results — it’s just a tool that helps players and tournament directors alike keep games running within the desired amount of time. You will need to determine how you want to handle expiration of time. Some TD’s say a frame isn’t underway until a bag is thrown, others say another round frame gets played if there’s any time on the clock when the last bag of the previous frame lands.

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Scoreholio lets you change pretty much anything you’d expect to be able to change mid tournament. You can change the number of games in a round robin, number of courts, point cap, time limit, and even method of ranking participants, i.e. “record then points” or just “total points.” If you’re running a round robin or Switcholio event you can even add participants after you’re underway.

When you go into organizer options and see your tournaments, click or swipe to access the “Edit” screen for a given event. You’ll basically see the same screen you used to create and configure your event in the first place.

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You can check players in to your tournament with a quick scan of their smartphone, as shown by Ben in the video below. Once you check somebody in by scanning their app they’ll get alerts that let them know when they’re up, report their results, etc.

If somebody can’t or doesn’t want to install the Scoreholio app, you can manually check them in by entering their name and email address. They won’t get those alerts, which in addition to being a fun feature tend to help people get to court more quickly.

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If you’re doing set teams for a bring your own partner (BYOP) doubles or crew cup (4-person teams) tournament, you can create and rename teams via the Players tab of the admin interface. Some directors like to set up teams before their event to streamline checkin.

 

Team Creation/Assignment as Part of Checkin

You can also create and assign teams as part of the checkin process. If you created teams in advance, or already checked in somebody’s partner, you can “Select Existing Team.” If not, create a new team name and it will be added to the dropdown menu for when you check their partner in.

Team Names in Blind Draw Events

In Blind Draw tournaments, team names are automatically generated when you randomize your players into pairs by combining the players’ names with an ampersand. Note that as part of the app-based checkin process last names are abbreciated to an initial. So Jack Smith and Jill Jones would become Jack S. and Jill J. upon checkin, and if they get paired up their team name will be Jack S. & Jill J. You can edit that team name by clicking their team in the Round Robin tab.

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Scoreholio makes it easy to import players from any event into any other event. You can use this functionality to pull players from lots of small pools into one playoff bracket, like the World Cup, or split one big round robin into multiple playoff brackets, like a championship bracket and a consolation bracket.

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One of the best things about round robin is that everybody gets to play the same number of games. To make sure that happens, you need to run the right number of games for the number of players or teams you have. Dont worry, though, it’s SUPER EASY if you know these two rules of thumb:

  1. Four is Your Friend: You can make things easy peasy by running any even number of games, but two isn’t enough and six is usually too many so most organizers run four games. You CAN run 3 or 5 games if you want, but it’s important that you have an even number of teams, because…
  1. Odd + Odd = Bad: If you run an odd number of teams in an odd number of round robin games, you will end up with some teams short a game, which you’ll need to deal with.

If you want to learn more, read this blog post, which explains these tips in terms of singles tournaments, set teams tournaments (Blind Draw or BYOP) and our unique Switcholio format that gives players a new partner for every game.

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One of the most popular formats for social tournaments, whether one-time or as part of a weekly series of events, is the ‘blind draw’ where players are randomly paired up.

Scoreholio uses something called a random number generator (RNG) to assign random partners in blind draws. RNGs generate a sequence of numbers or symbols that cannot be reasonably predicted better than by a random chance. Scoreholio applies random number generation by generating two random numbers representing players. If those two randomly generated numbers aren’t the same number, then the players they represent are matched up.

If you’re into this kind of thing, here’s the code by which Scoreholio generates random numbers.

Full Pool or A/B/C

You can have partnerships randomly generated from one large pool of all players, or assign players to skill-based pools (A/B, or A/B/C) to add parity to the mix. If you do this, the system will first pair all A players with C players. If there are more A’s than C’s, the system will start pairing remaining A’s with B’s. When all A’s have been paired up, the system will start pairing B’s with other B’s. In this situation, Scoreholio’s RNG code generates one random number from the higher pool, then a second random number from the lower pool, and pairs up those players.

Manual Pairing

You can also pair specific people together. You might want to do that if, for example, a couple or set of friends really wants to play as a team, and you decide they make a fair team.

Video Tutorial

In this video, Ben shows you how to randomize players and get your blind tournament underway.

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If you’re adding playoffs to a round robin tournament, click the “Playoffs” tab at the top of the admin interface. If you’re running a single or double elimination tournament, click the “Bracket” tab. From there they work the same.

Find and click the “Create Playoff Bracket” button. You will then need to do two things:

  1. Select single or double elimination
  2. Set the Bracket Size that indicates how many players or teams you want to place in the bracket. Note that if you set anything other than 4, 8, 16 or 32, byes will be created, that’s just how brackets work.

Note that if you mess up when creating the bracket, you can delete it and “create” it again.

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Swapping a Score in Round Robin

Sometimes players will not pay attention and submit the score of a game backwards. To fix this, go into the “Log” tab, select the game with the incorrect score and click the orange “Swap Score” button.

Swapping Scores in Bracket Games

Bracket games appear in the game log too, but that’s not where you swap them. To swap score in a bracket game you need to click the game in the admin view of the bracket. Note that you can only swap them BEFORE any subsequent games dependent on that result have been played.

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You can add your club’s logo to your dashboard by editing your organizer profile.

To do so in your web browser, click your name at the top of the game chooser page like this:

To do so in the iPhone app (sorry, not supported in Android yet.) click the icon in the upper right corner and select “Edit Profile.”

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When you run a round robin, you can spin up one single or double elimination playoff bracket based on the results of the round robin directly within the tournament, using the Playoff tab. If you want to break things up into multiple brackets, you’ll set up those brackets as their own tournaments and import players. You can do this to split a big pool into multiple brackets, or combine multiple pools into one bracket, etc.

Before Your Event

The key to an efficient transition is setting up your additional brackets ahead of time. The first time I did this I was able to get FIVE brackets of 8 players each going in exactly three minutes.

  1. Create a new tournament for the additional bracket(s).
    Set it for single elimination or double elimination, and set team generation to whatever your original tournament was set to, i.e. Singles, Set Teams or Switcholio. If your main tournament was a Blind Draw, choose Set Teams becase you’ll be using the teams that were randomized at the beginning of that tournament, not creating new ones.
         
  2. Rename Courts
    Go to Setup/Rename Courts and rename the courts of the new bracket to match whatever court names/numbers people got used to during the round robin.  For example, if you’re running bracket A on courts 1 and 2, and bracket B on courts 3 and 4, the default names for the courts of B bracket will be 1 and 2, which would be confusing. Rename them 1 and 2, easy peasy. Now go to each scoreboard and log them in to the bracket.

When Round Robin Ends

You absolutely MUST wait until the Switcholio round robin is over. If you don’t standings could change and mess things up good.

  1. Import Players: Go to the Setup/Players tab of the admin interface for that new tournament and click the blue Import button. Pick your main tournament from the picklist and set it to sort the leaderboard the same way your main tournament was set up, i.e. Record or Points. This is very important, because if you don’t then people WILL end up in different positions each way, and people on the bubble WILL end up in both pools, or neither. Then Scroll down and highlight the players you want to import from the list below. If your main playoffs were your top 16 and you want this to be a consolation bracket of the next 16 teams, highlight 17-24 in the list. Leave the defaults of yes for Win/Loss Record and Game Log, and no for Times Played.
       
  2. Create Bracket
    Now pop over to the Playoffs tab and click the green “Create Playoff Bracket” button. Since you only imported the players you wanted to include in this bracket, you’ll probably be picking the max number, e.g. 8 in this case. For this example I’ve shown a Switcholio bracket for which you also need to select seeding method.

Et Voila!

That’s all there is to it!

This example goes through the process of setting up just one extra bracket, but you can do as many of these as you want. You can even use this technique to run complex multi-stage tournaments with hundreds of players or teams by pulling players from lots of small pools into one playoff bracket, like the World Cup, or split one big round robin into multiple playoff brackets, like a championship bracket and a consolation bracket.

Here’s Ben walking you through the Import feature:

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Dashboards and Scoreboards

If you have good connectivity, you can and should set up interactive scoreboards on every court so players can enter their own scores, and the event dashboard will show real-time data. You can technically use any phone or tablet as a scoreboard, but most organizers like to use 7″ Amazon Fire tablets. In this video Ben shows how to set up a scoreboard.

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To run tournaments without interactive scoreboards on every court (whether because you don’t have any or enough tablets or if you don’t have good WiFi) you can enter scores for all games with one device by accessing what we call “kiosk mode.” You can even set up a tablet in a central location and let players enter their own scores — if you trust them to do so.

From that screen when you click any court number you’ll get the same scoreboard just like you’re used to and enter the score, easy peasy!

Accessing Kiosk Mode

You can access Kiosk Mode in two ways:

  1. Click “Tournaments” from the main screen, find your tournament, click the same icon you use to open a scoreboard and select Kiosk Mode which will be at the bottom of the dropdown.
  2. From within the admin interface, go to the Playoffs tab and click the dropdown next to the orange “Open Scoreboard” button and select Kiosk which again will be the last option in the dropdown. This is what that looks like on Android.

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Every tournament’s dashboard can be viewed within the app or on the web, and most organizers display it on a screen at the event. You can display the output of a tablet, laptop or phone, but many organizers like to use Amazon Fire TV Sticks because they’re cheap and tiny. In this video Ben breaks down how to set up your dashboard using a Fire TV Stick.

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Scoreholio provides a widget that makes it easy to display the score of any game as part of any OBS-based livestream, such that the score is automatically in the feed as players themselves update the score. Note that you DO need to know how to set up a livestream with OBS software to take advantage of this feature.

Here are a couple examples of people covering one, two and even three courts with live streams and scoring widgets.

To create the widget, go to the Playoffs tab and click the “Stream Widget” button with the appropriate court selected.

That will bring up a browser tab with a URL and preview of the widget, like this. Simply copy that URL and paste it into your OBS software.

Streaming Main Court of a Non-Scoreholio Event

If you are running your main event with some other system, you can still use our widget to stream a main court. Simply create a little one-court tournament with 4 players in it, with placeholder names, and create/stream the court 1 widget. When you want to put a game onto that court to livestream it, just edit the placeholder names to whoever is playing.

Video Tutorial

Here’s Ben explaining how to embed a live scoring widget into an OBS feed.

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Overcoming Weak WiFi

If your venue has weak WiFi, here are some things to know and try. The strength of connection from the router to the tablets and fire sticks is more important than the speed of the internet connection. Also, both distance and line of sight matter, so set up your devices as close as you can to the WiFi router, via as unobstructed a path as you can manage. Some organizers have found that simply opening the door to the closet where the router is can help.

Problematic WiFi or None at All

If you can’t address your weak WiFi situation and get full signal on your devices by trying those things, or you’ve got no connectivity at all (like at a park or something) you’ll want to set up a mobile hotspot for your scoreboards and dashboard to connect to. In a pinch you can use your phone, but it’s better to set up a “MiFi” device. (By the way, Scoreholio doesn’t use very much data, less than 1 MB for a multi-hour tournament on as many as 8 courts.)

MiFi devices are mobile routers that can be connected to a cellular network and provide internet access for up to ten devices. All of the major carriers offer them, so you can buy one through your carrier at an electronics store or online.

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You can run Scoreholio scoreboards and dashboards on the following devices:

  • Apple devices running iOS 9 or later.
  • Android devices running Android 5.1.1 or later
  • Amazon Fire devices (tablets and TV sticks) of 4th generation or later.

To run a tournament from a device, full on admin mode, you’ll need an Apple devices running iOS 10 or better.

Generally speaking, if Scoreholio will work on your device you’ll see it in the app store. If it’s not there, you’ll need new hardware. Speaking of that, here’s a full list of specific recommended devices you can buy. If you have trouble with a specific device that you think should work, let us know.

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Miscellaneous

Please contact us for permission to feature our logo in your club’s or event’s promotional materials, social media presence or on any apparel or other physical goods.

With permission, right click the files below to download them to your computer. EPS files are also available.

Horizontal Logo


Right click to download this 450 x 150 pixel PNG, or click here for a vector EPS file.

Square Logo

Right click to download this 450 x 450 pixel PNG, or click here for a vector EPS file.

“SH” Icon

Right click to download this 540 x 540 pixel PNG, or click here for a vector EPS file.

Powered by Scoreholio

 

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Colorful banners like this can cut out some of the explanation you might otherwise have to do at a tournament with lots of people who haven’t used Scoreholio before.

The ones in the picture are 18″ wide by 48″ high, corrugated plastic like real estate signs, and the guy said they cost $24 each.

You can download them here.

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Still have questions?

You might learn a little something in our FAQ, or by joining the Scoreholio Event Organizers group in Facebook.

You can also submit a question you think should be answered here and we’ll do our best to answer ASAP!

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